A top-notch event planner is a talented illusionist, transforming a few months of preparation and stressful heat-of-the-moment decision-making into what seems like a seamless and effortless event. The right motivational speaker is a magician of sorts, too, casting an enduring spell over audience members and making them see the world--and their capacity to change it--with new eyes.
Looking to make some magic at your next Motivational Speakers in India? Cast your own spell with these eight steps.
1) Start early
The sooner you start your motivational speaker search, the more likely you are to find a speaker who is available and fits your bill, both in terms of quality and price. Ideally, you should start your planning 12 to 18 months before the big day, but successful occasions can be run with six months of lead time. Depending on the size and structure of your organization, you may need to allocate time to internal approval of your speaker choice--make sure you build this step into your timeline.
2) Do your homework
Before starting your search for a speaker, make sure you lay the groundwork for success. Assemble a knowledgeable team. Establish clear objectives for the event. Ensure you possess buy-in from the top levels of your organization. Know your budget. And identify the qualities you're looking for in a motivational speaker. Motivational Speakers, for example, represents adversity speakers, creativity and innovation speakers, goals and achievement speakers, success speakers, lifetime balance speakers and more. Use a consultative approach that may result in concrete targets for the event as a whole and the part of your motivational speaker in particular.
3) Seek expert advice
A loudspeakers bureau is a key partner for event planners, says Libner. "We both want the same outcome--a standing ovation."
No event planner likes surprises. The bureau gets to be an important part of your event planning team, providing support once the speaker has been booked--including take a trip and audio-visual requirements--and actually on the day of the event, if a speaker is pushed to cancel due to illness or take a trip delays.
4) Communicate directly with the speaker
A credible loudspeakers bureau shall facilitate your early interactions with your motivational speaker. Tell your speaker about your targets and goals. What do you want the motivational speaker to contribute? What are the key messages you want emphasized? What do you know of the audience? What else is happening at the event and how does the motivational speaker fit into the plan?
5) Get it in writing
Make sure everyone is literally on the same page--confirm your understandings with the executive team of your organization, the loudspeakers bureau and the speaker in written form. Summarize important points, dates, deadlines and other info. Get confirmation that everyone offers seen the document and agrees with its contents.
6) Treat your speaker well
A happy speaker is a helpful speaker, so treat your motivational speaker with respect and kindness. No one likes to feel like a popular potato so determine someone from your event planning team early in your process to be your speaker liaison, responsible for communicating with the speaker and greeting her when she arrives.
Keep your speaker in the loop about any changes to the event program or venue. Let her proof her bio and synopsis if you've altered it. Little touches can make a big difference. For example, leave a small gift and all the details about the event in the speaker's hotel room if she will be arriving a day early. Arrange for the speaker's transportation to the venue or provide detailed guidelines and a designated place to park. Ask nicely in advance about the speaker's targets and needs for the venue. Is a "green space" required? If so, what amenities are needed? At a minimum there should be refreshments, a mirror and a copy of the event program. See Corporate Training Companies Bangalore.
7) Be prepared
Generate a checklist of phone numbers, including your speakers bureau, and circulate it to all members of the event team ahead of time. Ensure you have functioning A/V devices and a technician. Arrive early at the event to troubleshoot any issues that may arise.
8) Evaluate the outcomes
There's always something valuable to learn from an event, so make sure you do some form of post-event evaluation. You can speak informally with crucial people who were involved, including your motivational speaker, to determine what went nicely and what could be improved in the future. You can also create a formal speaker evaluation sheet which you collect from the audience following an event. Compile the results of your evaluation in a report so that you or another event planner can access the recommendations in the future. After all, you want to ensure the magic happens next time around, too.